CIVIL REGISTRY

                                    Civil Registry

Abstract
                        Civil Registry is the online system or agency to help the Indian citizens to apply for their government records like passport, driving license, voters ID card, PAN card etc... And register certificates like birth, death, marriage etc.

The primary objective of this web site is to give awareness about the government or legal documents and its registration details as well as to help to register or apply for those documents. This also acts as a consultancy agency to assist the public. The main purpose of the web site is to reduce the effort by the candidate and save his time and avoid unwanted rushes at the government offices and assure a smooth working schedule at government offices.

The project Civil Registry still requires more development of IT solutions and its applications to improve the issuance of copies of government certificates and legal documents. Civil registry team trying to get more affiliation to government offices and departments. Now civil registry team acting as an agency to help the public.

The project aims to:

©  help implement the modern address and civil registration systems;

©  help review and draft required legislation;

©  support the preparation of procedures to make the new systems sustainable;

©  provide training and capacity-building to relevant central and local institutions;

©  help create a personal data protection framework, including a strong personal data protection authority; and

©  Implement a public awareness campaign to inform citizens on the benefits of modernizing the registration systems.

EXISTING SYSTEM

©  With the entire registration process focused on a relatively short time frame, the risk to disruption due to unpredictable weather events or political events is increased.

©  The periodic list may require a longer campaign period, if the list is being constructed during the campaign.

©  The processing of voter registration data, collected over a short time frame, places heavy burdens on other support areas, such as data entry, or information processing.

©  The period of time it takes to perform data entry sometimes requires that the registration take place well in advance of the election. This may result in persons who turn 18 after registration takes place and before the election to be disenfranchised unless corrective steps are taken to include them in the voter register.

©  The need for technical sophistication, particularly with computing hardware and software, to maintain and continually update information.

©  Care must be exercised in maintaining the data needed for the management of elections and the production of the voters list in civil registry databases. A system must be in place to ensure that when a name is added to the database, the database assigns the person to the correct administrative division.

©  Similarly, there is a fear in some instances of the inappropriate use of centralized databases, such as a civil registry. The fear is that the data could be used for unauthorized commercial purposes, or that there are insufficient limits on the exchange of the data across governmental units.

©  If a civil registry is used for a voters list, there is a need to have these lists maintained either in the same government department (the system used in Colombia), or in separate departments with considerable communication between them.

PROPOSED SYSTEM

©  Reduced manpower on contractual employees due to the shortened processing time on storing and retrieval of documents.

©  Manual searching is eliminated.

©  Applicants/constituents/clients will only transact at the manned computer terminals (the only point of service).

©  All Civil Registry documents/baseline data will now be properly recorded and updated.

©  No backlog in recording and digital archiving of files. Current files will be recorded in real time.

©  Double registration is eliminated / impossible; the system invalidates any application if previously registered.

©  Certificate record number is automatically generated thus eliminating redundant procedure previously encountered.

©  Approximately 30% increase in income will be realized. City Civil Registry stands to earn annually by reason of increased volume of transactions through the computerized system.

©  Processing time for request of Certified True Copies (CTCs) which constitutes the bulk of Civil Registry activities will be drastically speed-up from 2 days to 5 minutes.

©  City applicants/constituents will now have the convenience of a quality service.

©  Elimination of faxes.

©  The waiting time for request of Security Paper (SECPA) will be reduced from 5 days to 5 minutes or waiting time.

©  Documents will be electronically kept through a system of document storage compliant to domestic and International Law on Document Security and Integrity.

©  Document storage system prohibits editing and retrieval without passing through security requirements.

                                    HARDWARE REQUIREMENT

The selection of hardware is very important in the existence and proper working of any software.

     Minimum Requirements:

Processor                     :           Pentium II class 450MHz

RAM                           :           128MB

Hard Disk Drive         :           3GB

Video                          :           800X600, 256 colors

CD-ROM                    :           Required

The proposed System is developed on:

Processor                     :           INTEL Pentium 4

RAM                           :           512MB

Hard Disk Drive         :           40GB

Key Board                  :           Standard 10 1/102 or Digit Sync Family

Monitor                       :           Display Panel (1024 X 764)

Display Adapter          :           Trident Super VGA

Network Adapter        :           SMC Ethernet Card Elite 16 Ultra

Mouse                                     :           Logitech Serial Mouse

SOFTWARE REQUIREMENT

            Operating System       :           Windows XP            

            Front- End                  :           C#. NET with ASP. NET

Back- End                   :           MS SQL SERVER 2005 EXPRESS