Integrated Project
Management and Controlling System.
ABSTRACT
An integrated system combines project
management or project planning, with many other aspects of company life. For
example, projects can have tracking issues assigned to each project, the list
of project customers becomes a customer
relationship module, and each person on the project plan has their own
task lists, calendars, and messaging functionality associated with their projects.
Similarly, specialized tools
like source Forge integrate project management software with source control
software and bug-tracking software, so that each piece of information can be
integrated into the same system.
Some
organizations are just getting started with project management. Others have
reached a level of maturity whereby project management has become a way of
life. In the leading organizations, project management is aligned with and
integrated into the company’s business goals and objectives. No longer, the
individual responsibility of the project manager, top management is taking more
responsibility for driving the company’s project management strategies.
This project entitled
“Integrated Project Management and Controlling System” aims at managing all
project related information, handling project
documentation and communication
between all team members. At the same time project manager and controller need
current information about the utilization of team members and the caused costs
at all time.
All
team members should be informed of project changes to avoid time-consuming
enquiries. Changes to the project documentation should be possible easily and
from everywhere. As projects become more
and more complex, there is a high demand
in managing all project related information, handling project documentation and
communication between all team members.
However
there is a lack of a comprehensive tool which will help us manage project
related information between all team members simultaneously.
INTRODUCTION:-
Projects management is critical to
the organization success of any field. It is group of activities result in new
or changed products, services, environments, processes and organizations. Projects increase sales, reduce costs, improve
quality and customer satisfaction, enhance the work environment, and result in
many other benefits.
As
organizations have recognized the criticality of projects to their success,
project management has become a focal point of improvement efforts. More and
more organizations have embraced project management as a key strategy for
remaining competitive in today’s highly competitive business environment
Project
management centers, training programs, and organizations change programs to improve
project management practices are increasingly common parts of strategic plans
to improve organizational effectiveness.
Some
organizations are just getting started with project management. Others have
reached a level of maturity whereby project management has become a way of
life. In the leading organizations, project management is aligned with and
integrated into the company’s business goals and objectives.
No longer, the individual responsibility of the
project manager, top management is taking more responsibility for driving the
company’s project management strategies.
Project
management definition There are more than
one definition for project management, “it is the application of
collection of tools and techniques to
direct the use of divers resources toward the accomplishment
of a unique, complex,
one-time task within time, cost
and quality constraints.
Each task
requires a particular mix of these tools and techniques.
SYSTEM
ANALYSIS:
Existing System
Project management began to mature in
virtually all types of organizations, including those firms that were
project-driven, those that were non-project-driven, and hybrids. Knowledge concerning the benefits project
management offered now permeated all levels of management. Fireman mentioned, “There is a need to
fundamentally change the project management philosophy of the industry.
Existing system is a manual one in which students has to search for the college
from manually from newspapers and by going to the college to get details of the
college.
DISADVANTAGES:
The following are the
disadvantages of the existing system
·
It is difficult to get the information about
group of members in the project .
·
More manual hours need to generate required
reports.
·
It is tedious to Know the details concerned with project
·
Updates of college Details is difficult to
maintain.
Proposed System
One challenge
in the project management is smooth and lossless communication between all
project members. They should be on the same level of information and be noticed
of any changes at all time. In order to do so no additional effort should be
necessary for the team members.
Automatic
project specific email distribution lists keep you
update to date about all important changes made to your project, e.g. changed
to the time table or the status of a task, new project information or new or
modified documents
Objective of
the System
Structuring works arbitrarily deeply into sub project or
tasks Manage relations between tasks start - start, start - end, end - start,
end - end .in each case a free defined offset can be set between the tasks
Gantt diagram to visualize the project structure cost rates can be separately
set for each user, project, sub project or tasks times and costs are book for
the accounting department Data import of activity information. The only
requirement on the client side is to connect his computer to the intranet on
which the hosting server is running and have this integrated project management
system installed in the computer.
System
Specifications
Hardware
Requirements:-
Pentium-IV
(Processor).
256
MB Ram
512
KB Cache Memory
Hard
disk 10 GB
Microsoft
Compatible 101 or more Key Board
Software Requirements: -
Operating
System: Windows XP
Programming
language: DOTNET
Web-Technology: ASP
Front-End: C#.net.
Back-End: Sql
Server
Web
Server: IIS
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